Event Coordinator

Position Summary

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The role of the Event Coordinator is to assist and support sales people in the administration and execution of the events we’re hired to build. The company’s ‘glue’ is critical in balancing communication between sales and operations teams.

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Core Responsibilities

• Type and update quotes and invoices through IntelliEvent Lightning program
• Ensure pricing and terms are accurate on all processed orders
• Communicate with customers as needed to confirm details of upcoming orders
• Assist in the implementation of company-wide processes instituted to improve the level of service to our customers
• Attend and actively participate in production meetings leading up to installs as well as pre-event meetings with client
• Improve the success of our jobs by making sure the Operations management team has all relevant information relayed from sales to distribute to crews

Essential Functions

• Prioritize speed and accuracy in all daily functions
• Adhere to and respect the company’s order confirmation process
• Make sure information turned over to Operations teams is complete and accurate
• Consistently figure out the most timely and efficient way to perform a task in a fast-paced environment
• Communicate to both VP’s and DOCE’s the importance of auditing typed orders before anything is turned over to Operations
• Ensure all vendor payments and PO’s are submitted and linked to corresponding project

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Qualifications & Experience

• Must have served in an Event Coordinator role or similar for one year
• Must show a level of mutual respect for everyone on the team
• Exhibits a growth mindset and displays a proven track record of meeting set goals
• Solution oriented thought process
• Have the highest level of ethics
• Excellent organizational skills and attention to detail.
• Good time management skills with a proven ability to meet deadlines
• Proficiency in Microsoft Office and/or Google Suite a must
• A positive attitude and willingness to learn a must

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